Privacy Policy

This document is GDPR compliant.

A website privacy policy (or data protection policy) helps build trust in your website and ensures your visitors personal data is protected. Use this GDPR compliant privacy policy template for any e-commerce, blog, chatroom or other website that asks users to disclose personal information. As well as reassuring online customers and users, it can also ensure that you have their permission to store cookies on their computer. The website privacy policy aims to make your internet business compliant with UK and EU data privacy laws and covers key issues such as use of personal data, links to other websites, passwords and security.

When to use

Use this website privacy policy:

  • when you collect personal information on the website
  • to make sure you comply with data privacy legislation

What it covers

This website privacy policy covers:

  • the nature of data collected by the site
  • the use of data
  • linked websites
  • data security and access
  • cookies
  • transfers of data outside Europe

What is a website privacy policy?

A website privacy policy outlines your business’ practices in relation to the collection, storage and use of personal data gathered on your website. Examples of data include names, dates of birth, contact details or credit card details. It sets out the purpose of data collection on your website, the types of information collected and the scope and limitation of data processing on your website.

Why do you need a privacy policy?

The collection and use of personal data by online businesses in the UK must comply with the UK data protection laws and the GDPR. This policy is designed to allow the website operator to comply with the fair processing obligation and to obtain the user’s’ consent to that processing as required by law.

Who is a Data Protection Officer (DPO)?

A Data Protection Officer assists your business with internal compliance and can inform or advise you of your data protection obligations, provide recommendations regarding any Data Protection Impact Assessments and act as a contact point for data subjects and the Information Commission Office (ICO).

What types of information will be collected from users?

It depends on the purpose for which the data is gathered. If you are selling and trading on your website, you may wish to collect your customer’s personal data such as names & credit card details. However, the data protection law defines personal data as broad as to include information about personal opinions and IP addresses.

What are cookies?

Cookies are small text files placed on a user’s computer, which are commonly used to collect personal data. Most website operators place cookies on the browser or hard drive of their user’s computer. Cookies can gather information about the user’s use of the website or enable the website to recognise the user as an existing customer when he returns to the website at a later date. The law protects users of your website and lets them opt out from the use of cookies on their website browser.

This document allows you to specify the types of cookies, their purpose and the method that will be used to gain consent of the user for the use of these cookies.

Do I need to display my personal details?

If you are a UK registered business you will need to disclose certain information about your company on your website or website privacy policy. You must display registered information such as:

  • Company name
  • Registered number
  • Place of registration
  • Registered office address
  • Contact details, including an email address
  • Details of how to contact the business

For sole traders and individuals, you must display the address of the principle place of business.

What’s an Information Management Security System (IMSS)?

An IMSS is a set of principles and procedures for systematically managing an organisation’s data. The goal of an IMSS is to minimise the risk for the business and ensure business continuity by pro-actively limiting the impact of a security breach. These practices relate to the protection of information, and are developed in accordance with the business’ position.

What is the General Data Protection Regulation (EU) 2016/679 ?

This is the GDPR which is a European piece of legislation. This regulation applied to all EU Member States in 2018. The ‘2016’ is the year in which it was passed.